Following a review of the Nights Away activity in the early part of this year, and to account for both the inclusion of updated data protection statements and the new branding, we have amended the forms used by members.
The Nights Away Notification form (form NAN) has been rebranded and updated to include Data Protection statements. In addition, changes have been made to the form to provide Commissioners with more detail to approve Nights Away activities. This includes space to list adults attending overnight events and permit holders/activity leaders; as our review identified a need to ensure that Commissioners are informed not just of the numbers of adults attending, but also of the names of those scheduled to take part in nights away events. The updated form NAN can be found at scouts.org.uk/nightsawaypermits.
We have also withdrawn the Nights Away Information form. This is now combined with the updated Activity Information form (FS120081), since most of the data required on these two documents was largely the same.
This new document has also been rebranded and now includes a Data Protection statement. It also provides more guidance on the information to be shared with parents such as supervision arrangements, as our review identified a need to ensure that parents are informed of which adults are attending. All updates can be accessed here.
We will shortly start consultation on some POR rule changes especially around the use of Nights Away Event Passports, and would welcome your feedback as we prepare for launch of the changes in January 2019.
Please share this information with colleagues on these practical changes and encourage them to provide feedback as part of our consultation process.