Key Information for Volunteers and Parents

Last Updated: 14:40 Saturday 28th March 2020
What’s Changed: Updated information on remote training; Volunteer Meetings; Governance

Before reading the information below, please ensure you’re up to date with the guidance available at and

In Greater London Middlesex West, we want to do all we can to support our Districts and Groups and Leaders during this time. Please see the below headers for relevant information that may assist you. Keep checking this page as it is being regularly updated with new information. Thank you for everything that you are doing to support Scouting during this unusual moment in our lives.

The teams at World Organisation of the Scout Movement (WOSM) and UK Scout Headquarters are in the process of creating Programme ideas to support Scouts at home. Check here, and regularly.

Many of the Scout Counties across the country, including here in GLMW, are developing online ideas for people to try so don’t hold back. Search online scouting ideas and many of them will pop up in your browser. As an example, a starting idea for our Beaver Section has been prepared by our ACC Beavers, Sarah, for you to try here.

Nationally, the Scouts have developed ‘The Great Indoors’, which features (quite literally) hundreds of activities for you to try at home. Take a look here.

If you are producing or running online content for Scouting while face-to-face Scouting is not possible, please remember that the yellow card rules still apply. Take a look at our guidelines for running Scouting online.

We are working with our team of District Commissioners to find ways for many of our key leadership groups to have access to Microsoft Teams, which enable them to host meetings and webinars remotely.

DCs in everydistrict have access id’s to the GLMW Office365 system. This enables them to have access to Microsoft Teams which they can use to set up online team meetings in their districts.

Locally, we would suggest implementing Office 365 or similar facilities for your District (if this has not been done already), many of these services have free plans for qualifying charities. More information on office 365 can be found on the Microsoft website.

The NCVO has published some useful guidance to help Executive Committees consider how they can best support Scouts locally during this time.

Any charity that needs an extension to their annual return deadline can contact the Charity Commission to ask for one. Please see their guidance

TSA have approved an amendment to the standard constitutions in POR which allows executive and AGM meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

• Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.

• The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.

During the time that face-to-face Scouting is suspended, your HQ building may not be in use as often as normal. Unity Insurance has produced some useful guidance to help you make sure that your HQ stays safe during this time.

We will be adding some more guidance here soon

Following the advice to suspend all face-to-face meetings, activities and events, it’s important to consider any events you may have scheduled locally, including St George’s Day. Events organised by GLMW Scouts are currently under review; as soon as decisions have been made, they will be listed as such in the calendar of events.

The World Organisation of the Scout Movement (WOSM) have announced a special edition of Jamboree on the Internet, to take place April 3-5. Details can be found on their website.

The following National events have been cancelled:

• Day of Celebration at Windsor

• Beaver and Cub Fundays at Gilwell Park and Woodhouse Park

• Gilwell 24

If you are planning on attending an event organised by GLMW Scouts that does not appear here, please contact the organisers.

All Training due to take place from now until 31st May has been cancelled.

A decision will be provided at the beginning of May regarding Training scheduled for June.

Our page on remote training provides links to resources which can be used to engage with training remotely.

Safeguarding processes can still be carried out locally. The Safeguarding Team are aiming to keep their service ‘business as usual’ as far as possible. They recognise that there may be individuals who await outcomes to remove them from suspension and in these uncertain times delays may cause further anxiety. The Safeguarding team will work as hard as they can to resolve issues, but there may be delays.

The Safeguarding team suggest Commissioners utilise technology available to them to continue with necessary parts of the safeguarding process. Take a look at their recommendations to adjust our usual practice.

TSA are working with the disclosure authorities across the UK to get advice on how we process disclosures without meeting face-to-face. Govenrment advice was changed on 20th March that will help this and we hope to be able to provide further advice on this soon.

If you are producing or running online content for Scouting while face-to-face Scouting is not possible, please remember that the yellow card rules still apply. Take a look at our guidelines for running Scouting online.

For information about our campsite at PACCAR please visit the website.

The County Office will be operating remotely – if you attempt to contact us via phone, your call may not be answered. If you have a question about Scouting in GLMW, please contact us via Email

********** More information to follow soon ***********

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls